APPRAISAL AND ASSESSMENT OF NEWLY DECLARED/DISCOVERED REAL PROPERTY (LAND, BUILDING, AND MACHINERY)

At a glance

Before you begin

Service classification

Complex

Service sector

Financial Administration and Sustainability

Prepare your documents

Checklist of requirements

Bring the listed documents and secure them from the indicated office or source.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Approved survey plan - for land (1 photocopy)	Department of Environment and Natural Resources – Surveys and Mapping Division
2. Certified true copy of Title - for land (1 original)	Registry of Deeds
3. Certificate of Occupancy - for building (1 photocopy)	City Engineer’s Office - Building Official
4. Acquisition Official Receipt - for machinery (1 photocopy)	Property Owner
5. Sworn statement of property owner (1 original)	Attorney’s Office/Notary Public
6. Authorization letter and ID of owner (if owner is not present) (1 photocopy)	Property Owner
7. Issuance Fee Receipt (1 photocopy)	City Treasurer’s Office – Windows 6, 7

What happens next

Process, fees, and timeline

Follow the citizen and agency steps in order. Processing time may depend on complete submissions.

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PROCESSING TIME
1. Submit documents and sign in Client Assistance Sheet	1.1 Review and verify the authenticity of the documents	₱100.00	30 minutes	Ervin Ybardolaza Tax Mapping Aide City Assessor’s Office Gillian Jaballa Assmt. Clerk III City Assessor’s Office
2. Accompany assessment staff in conducting inspection and appraisal of the property	2.1 Conduct inspection and appraisal of the property (as scheduled)	NONE	1 day	Francis Maaño Tax Mapper II City Assessor’s Office Ervin Ybardolaza Tax Mapping Aide City Assessor’s Office
3. Wait for the processing of Field Appraisal & Assessment Sheet (FAAS)	3.1 Accomplish Field Appraisal & Assessment Sheet (FAAS)	NONE	1 hour	Francis Maaño Tax Mapper II City Assessor’s Office Ervin Ybardolaza Tax Mapping Aide City Assessor’s Office
4. Wait for the review and approval of Field Appraisal & Assessment Sheet (FAAS)	4.1 Review and approve Field Appraisal & Assessment Sheet (FAAS)	NONE	1 hour	Allan Mabuting LAOO III City Assessor’s Office Brenda Sumalabe City Assessor City Assessor’s Office
5. Wait for the encoding in the system (ETRACS) of Field Appraisal & Assessment Sheet and preparation of Tax Declaration	5.1 Encode Field Appraisal & Assessment Sheet and prepare Tax Declaration	NONE	1 hour	Evangelina Lavadia Billy Dela Cruz Jonalyn Abrigo Admin. Asst. IV City Assessor’s Office Velino Lubiano Admin. Asst. I City Assessor’s Office Aiyan Agudilla Admin. Aide IV City Assessor’s Office
6. Wait for the review of Tax Declaration	6.1 Review Tax Declaration	NONE	1 hour	Alan Mabuting LAOO III City Assessor’s Office Brenda Sumalabe City Assessor City Assessor’s Office
7. Wait for the approval of Tax Declaration	7.1 Approved Tax Declaration	NONE	1 hour	Brenda Sumalabe City Assessor City Assessor’s Office
8. Wait for the release of owner’s copy of Tax Declaration	8.1 Release owner’s copy of Tax Declaration	NONE	10 minutes	Jonalyn Abrigo Admin. Asst. IV City Assessor’s Office
	TOTAL:	₱100.00	1 day, 5 hrs. & 40 mins.
		END OF TRANSACTION

This digital guide reflects the Citizen’s Charter records published by the City Government of Tayabas. Offices may request additional supporting documents when required by law or by the particulars of a transaction.