At a glance
Before you begin
Service classification
Simple
Service sector
Financial Administration and Sustainability
Prepare your documents
Checklist of requirements
Bring the listed documents and secure them from the indicated office or source.
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Obligation Request (ObR) Form with signature (3 original copies) | Requesting LGU Offices/Department/Unit |
| 2. Purchase Order (1 original copy and 1 photocopy) | BAC |
| 3. Approved Purchase Request (1 original and 1 photocopy) | Requesting LGU Offices/Department/Unit |
| 4. Approved Activity/Project Design (1 photocopy, for reference only) | Requesting LGU Offices/Department/Unit |
| 5. Approved Program of Works (1 photocopy, for reference only) | Requesting LGU Offices/Department/Unit |
| 6. Approved Annual Procurement Plan (APP) (1 photocopy, for reference only) | BAC |
| 7. Project Procurement Management Plan (PPMP) (1 photocopy, for reference only) | Requesting LGU Offices/Department/Unit |
| 8. Approved Budget for the Contract (ABC) (1 photocopy, for reference only | Requesting LGU Offices/Department/Unit |
| 9. Pre-audited Itinerary of travel (1 photocopy and at least 1 original copy) | Requesting LGU Offices/Department/Unit |
| 10. Pre-audited Liquidation Report (1 photocopy and at least 1 original copy | Requesting LGU Offices/Department/Unit |
| 11. Pre-audited Payroll (1 photocopy and at least 1 original copy)) | Requesting LGU Offices/Department/Unit |
What happens next
Process, fees, and timeline
Follow the citizen and agency steps in order. Processing time may depend on complete submissions.
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submit Obligation Requests (ObR) with necessary documents based on the claim duly signed by the Head of Office/ Authorized Representative | 1.1 Receive the ObR, affix the date and time of receipt, encode (on the received obligations request logbook) and forward to assigned budget analyst | None | 2 minutes | Budgeting Assistant City Budget Office |
| 1.2 The personnel assigned will review the documents attached and determine availability of appropriation and allotment. (Charge against appropriate fund source) 1.2.1 If there is sufficient balance: • process obligation requests, encode on the budget system, assign ObR number, record in the processed ObR logbook and forward to City Budget Officer for signature 1.2.2 If there is insufficient balance: • return the document to the corresponding office |
None | 5 minutes | Budget Officer I City Budget Office or Budget Officer II City Budget Office or Budget Officer III City Budget Office or Supervising Admin Officer City Budget Office |
|
| 1.3 The City Budget Officer/ authorized representative will sign the Obligation Requests certifying the availability of funds. | None | 1 minute | City Budget Officer City Budget Office |
|
| 1.4 Detach a copy of the ObR Form and… 1.4.1 With procurement transactions • Approved Purchase Request (photocopy) • Purchase Order (photocopy) 1.4.2 Non procurement transactions • Pre-audited Payroll • Approved Itinerary of travel |
None | 1 minute | Budgeting Asst. City Budget Office |
|
| 2. Receive the processed obligation requests | 2.1 Record and release the processed obligation requests | None | 1 minute | Budgeting Asst. City Budget Office |
| TOTAL | None | 10 minutes | ||
| END OF TRANSACTION |
This digital guide reflects the Citizen’s Charter records published by the City Government of Tayabas. Offices may request additional supporting documents when required by law or by the particulars of a transaction.