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Disaster Risk Reduction and Management Office

REQUEST FOR RECORDS OF INCIDENT AND ACCIDENT REPORTS

This process allows individuals or organizations to request official records of incidents and accidents that occurred within the City of Tayabas. The DRRM Office reviews the request, verifies the credentials of the requesting party, and facilitates the release of accurate reports in compliance with data privacy and confidentiality policies.

SimpleG2C - Government to Citizen

At a glance

Before you begin

Service classification

Simple

Service sector

Disaster Preparedness, Safety, Peace and Order

Prepare your documents

Checklist of requirements

Bring the listed documents and secure them from the indicated office or source.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of Request addressed to the Local DRRM Officer, specifying the needed record or report.  (1 xerox or original copy) 
  Administrative Section

What happens next

Process, fees, and timeline

Follow the citizen and agency steps in order. Processing time may depend on complete submissions.

CLIENTS STEPS DEPARTMENT ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Client submits a letter of request addressed to the Local DRRM Officer, detailing the purpose and specifying the incident or accident report needed. 1.1 Accept and record the letter None
 10 minutes
 Sheryl S. Pabularcon
Glaiza C. Yanilla
Local DRRM Assistant
Local DRRMO

or 

Joebeth P. Butiong
Nursing Attendant II
DRRMO
  1.2 Request is submitted for approval from the Head of the DRRMO None 15 minutes Rosario P. Bandelaria
CGDH-1/Local DRRM Officer
DRRMO
  1.3 Forward the request to the Records Section for processing None 15 minutes Sheryl S. Pabularcon
Glaiza C. Yanilla
Local DRRM Assistant
DRRMO

or

Joebeth P. Butiong
Nursing Attendant II
DRRMO
2. Client provides additional details (e.g., date of the incident, location). 2.1 Verify and locate the requested record or report None 15 minutes Israel A. Saludes
Book Binder IV
DRRMO

or

Jessie C. Obciana
Nursing Attendant II
DRRMO
3. Client waits for feedback or acknowledgment 3.1 Review the records to ensure confidentiality and compliance with data privacy policies None 30 minutes Israel A. Saludes
Book Binder IV
DRRMO

or

Jessie C. Obciana
Nursing Attendant II
DRRMO
4. Client receives the requested record or report 4.1 Release the document to the client upon approval None 15 minutes Israel A. Saludes
Book Binder IV
DRRMO

or

Jessie C. Obciana
Nursing Attendant II
DRRMO
  TOTAL None 1 hours, 40 minutes  
     END OF TRANSACTION 
    

This digital guide reflects the Citizen’s Charter records published by the City Government of Tayabas. Offices may request additional supporting documents when required by law or by the particulars of a transaction.