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Lungsod ng Tayabas official seal
Office of the City Treasurer

RELEASING OF CHECKS

Disbursement covered by Disbursement Vouchers is usually paid by check and only small amounts may be made in cash through the petty cash fund. Upon receipt of the Disbursement Voucher for payment, the City Treasurer shall verify the propriety of the certifications and approvals required therein. If complete, the City Treasurer shall then draw a check in payment therefore and countersigned by the City Mayor, City Administrator or City Vice Mayor. Checks shall always be made payable to a specific person or entity and never to “cash” or “bearer”.

SimpleG2C - Government to Citizen

At a glance

Before you begin

Service classification

Simple

Service sector

Financial Administration and Sustainability

Prepare your documents

Checklist of requirements

Bring the listed documents and secure them from the indicated office or source.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Disbursement Voucher signed by City Accountant (2 Original) and other supporting documents (1 set)

Client

What happens next

Process, fees, and timeline

Follow the citizen and agency steps in order. Processing time may depend on complete submissions.

CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE

1. Present Disbursement Voucher together with supporting
documents properly signed by Head of Office concerned,
Budget Officer and Accountant.

1.1 Verify claim, certify cash availability.

1.2. Employee assigned will forward the Disbursement Voucher to the authorized approving officer (City Mayor, City
Administrator or City Vice-Mayor).

None

10 minutes

Jayvee N. Lubiano
Revenue Collection Clerk III
Office of the City Treasurer

Jayvee N. Lubiano
Revenue Collection Clerk III
Office of the City Treasurer

2. Forward voucher to Treasurer’s office for preparation of
check.

2.1 Check preparation


2.1.1 Verifies completeness of signatures on Disbursement
Vouchers


2.1.2 Prepares check.


2.2 Records all checks issued in correct numerical sequence in Daily Checks Issued to be forwarded to City Accountant for preparation of Accountant’s Advice of Local Checks Disbursement.

2.3 Records the Serial Number of checks issued in Disbursement
Voucher immediately after the check is prepared to prevent
their possible re-use.

2.4. Records check in the Check Register and forward to the Treasurer for Signature.


2.5 Signs check

None

None

None

None

None

None

5 minutes



1 minute

1 minute

1 minute

1 minute

1 minute

Celina B. Oabel
Local Revenue Collection Officer IV
Office of the City Treasurer

Celina B. Oabel
Local Revenue Collection Officer IV
Office of the City Treasurer

Celina B. Oabel
Local Revenue Collection Officer IV
Office of the City Treasurer 

Celina B. Oabel
Local Revenue Collection Officer IV
Office of the City Treasurer

Benilda O. De Guzman
Acting City Treasurer
Office of the City Treasurer

2.6 Forward check with Disbursement Voucher to Mayor/ Administrator or Vice Mayor for counter signature on the check
Release check to claimant.

None

5 minute

Jayvee N. Lubiano
Revenue Collection Clerk III
Office of the City Treasurer

2.7 The check shall be released only to the payee or his duly authorized representative. Upon release of the check, the payee shall be required to issue an Official Receipt for the payment received and affix his signature and the date of receipt. 

2.8 Attaches the official Receipt issued by the payee/supplier to the original Disbursement Voucher together with the carbon copy of the check.

None

None

1 minute

1 minute

Celina B. Oabel
Local Revenue Collection Officer IV
Office of the City Treasurer

Jayvee N. Lubiano
Revenue Collection Clerk III
Office of the City Treasurer

  TOTAL

None

27 minutes

 

END OF TRANSACTION

 

This digital guide reflects the Citizen’s Charter records published by the City Government of Tayabas. Offices may request additional supporting documents when required by law or by the particulars of a transaction.