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Lungsod ng Tayabas official seal
Human Resource Management Office

PROCESSING OF TERMINAL LEAVE BENEFIT

Terminal leave benefit is the commutation or conversion of cash of leave credits earned by an employee during his/her employment with the city government. It is given to an employee upon his/her official separation from service via voluntary resignation, retirement, non-renewal of temporary appointment and other mode of severances from the service. An employee has to apply first for this benefit before he/she will claim it.

ComplexG2C - Government to Citizen

At a glance

Before you begin

Service classification

Complex

Service sector

Core Governance and Institutional Development

Prepare your documents

Checklist of requirements

Bring the listed documents and secure them from the indicated office or source.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. GSIS Clearance (2 photocopies) GSIS
2. Clearance from money, property and work-related accountabilities ( 3 original copies) Human Resource Management Office
3. Leave Card (2 original copies) Human Resource Management Office
4. Approved Leave Application (2 original copies) Human Resource Management Office
5. Service record (2 original copies) Human Resource Management Office
6. Sworn Statement of Assets, Liabilities and Net Worth ( 3 original copies) Retiree/Separated Employees
7. Notice of Salary Adjustment (NOSA) (1 certified true copy) Human Resource Management Office
8. Computation of terminal leave benefits duly signed/certified by the accountant (2 original copies) Human Resource Management Office
9. Affidavit to deduct all financial obligations with the employer/agency/LGU (2 original copies) Human Resource Management Office
Additional Requirements in case of death of claimants:  
1. Death Certificate authenticated by PSA (1 photocopy) Claimant
2. Marriage Contract authenticated by PSA (1 photocopy) Claimant
3. Birth Certificates of all surviving legal heirs authenticated by PSA (1 photocopy) Claimant
4. Designation of next-of-kin (1 original copy) Claimant
5. Waiver of rights of children 18 years old and above (1 original copy) Claimant

What happens next

Process, fees, and timeline

Follow the citizen and agency steps in order. Processing time may depend on complete submissions.

CLIENT STEPS DEPARTMENT ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Submit the complete documentary requirements 1.1 Check the validity and completeness of the documentary requirements None 10 minutes

Jeanne C. Cabriga
Administrative Officer IV
Human Resource Management Office
  1.2 Request final leave card to Leave Administrator and computes terminal leave benefits None 5 minutes

Jeanne C. Cabriga
Administrative Officer IV
Human Resource Management Office
  1.3 Transmit the Computation of Terminal Leave Benefits to Head of HRMO, City Accountant and City Mayor None 1 Day

Jeanne C. Cabriga
Administrative Officer IV
Human Resource Management Office

Mary Jane Calupig
Human Resource Management Officer
Human Resource Management Office
  1.4 Process Terminal Leave Benefits once documentary requirements are completed None Within 5 working days upon completion of documentary requirements

Jeanne C. Cabriga
Administrative Officer IV
Human Resource Management Office
  1.5 Inform the client once the check of Terminal Leave Benefits is ready for claiming. None 2 minutes

Jeanne C. Cabriga
Administrative Officer IV
Human Resource Management Office
  TOTAL: None 6 working days, 17 minutes  
    END OF TRANSACTION    

This digital guide reflects the Citizen’s Charter records published by the City Government of Tayabas. Offices may request additional supporting documents when required by law or by the particulars of a transaction.