REVIEW OF DISBURSEMENT VOUCHERS FOR GOODS AND SERVICES

At a glance

Before you begin

Service classification

Complex

Service sector

Financial Administration and Sustainability

Prepare your documents

Checklist of requirements

Bring the listed documents and secure them from the indicated office or source.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Disbursement Voucher (3 original)	End User/Accounting Office/Clients
2. Obligation Request (3 original)	Budget Office
3. Purchase Order or Contract (1 original)	General Services Office/Clients
4. Inspection and Acceptance (1 original)	Inspectorate Team
5. Delivery Receipts/Sales Invoices (1 original)	Supplier/Client
6. Purchase Request (1 original or 1 photocopy)	End User
7. Procurement Documents ( i.e Bidding, Shopping, Small Value etc) (1 set)	Bids and Awards Committee (BAC)
8. Approved Budget for Contract (1 original)	End User
9. Activity Design/Program/Plans (1 original)	End User
10. Accomplishment Reports (1 original)	Supplier/End User

What happens next

Process, fees, and timeline

Follow the citizen and agency steps in order. Processing time may depend on complete submissions.

CLIENT STEPS	DEPARTMENT ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit all documentary requirements for review a. simple regular transactions b. complex regular transactions c. complex (bidding)	1.1 Evaluate and review as to completeness of supporting documents	None	a. 15 minutes (simple regular transactions) b. 2 hours (complex regular transactions) c. 3 hours (bidding)	Luisa Rosan B. Abulencia Melanie C. Talabong Management & Audit Analysts III City Accounting Office Narevie T. Francia Management & Audit Analysts II City Accounting Office Arnold R. Catalla Administrative Officer IV City Accounting Office
	1.2 Prepare the Accounting Entries in the DV	None	2 minutes	Luisa Rosan B. Abulencia Melanie C. Talabong Management & Audit Analysts III City Accounting Office Narevie T. Francia Management & Audit Analysts II City Accounting Office Arnold R. Catalla Administrative Officer IV City Accounting Office Alicia S. Adan Admin. Aide VI City Accounting Office
	1.3 Final review and sign the Disbursement Voucher certifying the completeness of supporting documents	None	10 mins (simple) 1 hour (complex)	Laarni Ellaine P. Uy Acting City Accountant City Accounting Office
2. Receive the Disbursement Voucher	2.1 Release the Disbursement Vouchers to the Client	None	3 minutes	Luisa Rosan B. Abulencia Melanie C. Talabong Management & Audit Analysts III City Accounting Office Narevie T. Francia Management & Audit Analysts II City Accounting Office Arnold R. Catalla Administrative Officer IV City Accounting Office Alicia S. Adan Admin. Aide VI City Accounting Office
	TOTAL:	None	30 minutes (simple regular transactions) 3 hours and 5 minutes (complex regular transactions) 4 hours and 5 minutes (bidding)
		END OF TRANSACTION

This digital guide reflects the Citizen’s Charter records published by the City Government of Tayabas. Offices may request additional supporting documents when required by law or by the particulars of a transaction.