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Lungsod ng Tayabas official seal
Office of the City Accountant

REVIEW OF DISBURSEMENT VOUCHERS FOR CASH ADVANCES AND OTHER EMPLOYEE CLAIMS

To ensure the correctness and accuracy of employee claims, such as traveling and training, pre-audit is undertaken by the City Accountant to determine that all necessary supporting documents for vouchers/claims are submitted.

ComplexG2C - Government to Citizen

At a glance

Before you begin

Service classification

Complex

Service sector

Financial Administration and Sustainability

Prepare your documents

Checklist of requirements

Bring the listed documents and secure them from the indicated office or source.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Disbursement Voucher (3 original) End User/Accounting Office/Clients
2. Obligation Request (3 original) Budget Office
3.  Itinerary of Travel (2 original) Client/Employee
4. Travel Order (1 original or certified copy) Client/Employee
5. Accomplishment Report (1 original) Client/Employee
6. Receipts, trip tickets etc (1 certified copy) Client/Employee
7. For Van share/hire – Certificate of non-availability of Gov’t vehicle, list of passengers (1 original) Client/Employee
8. Certificate of Appearance/Attendance (1 original) Client/Employee

What happens next

Process, fees, and timeline

Follow the citizen and agency steps in order. Processing time may depend on complete submissions.

CLIENT STEPS DEPARTMENT ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE

1.  Submit all documentary requirements for review

a. simple
b. complex

 1.1 Evaluate and review as to completeness of supporting documents None

15 minutes (simple)

2 hours (complex)

Narevie T. Francia
Management & Audit Analysts II
City Accounting Office

or

Arnold R. Catalla
Administrative Officer IV
City Accounting Office

or

Genoveva V. Macalipay
Admin. Aide IV
City Accounting Office
  1.2 Final review and sign the Disbursement Voucher certifying the completeness of supporting documents None

10 minutes (simple)

1 hour (complex)

Laarni Ellaine P. Uy
Acting City Accountant
City Accounting Office
2. Receive the Disbursement Voucher 2.1 Release the Disbursement Vouchers to the Client None 3 minutes

Narevie T. Francia
Management & Audit Analysts II
City Accounting Office

or

Arnold R. Catalla
Administrative Officer IV
City Accounting Office

or

Genoveva V. Macalipay
Admin. Aide IV
City Accounting Office
  TOTAL: None

28 minutes (simple regular transactions)

3 hours and 3 minutes (complex regular transactions)

  
    END OF TRANSACTION

 

  

This digital guide reflects the Citizen’s Charter records published by the City Government of Tayabas. Offices may request additional supporting documents when required by law or by the particulars of a transaction.